How It Works
Online Receipts & Reimbursements
ProDBX’s online reimbursements system, part of the Payroll app, allows users to go completely paperless with receipts and expenses. Users simply use the ProDBX app to take a picture of the receipt, enter pertinent information, and then submit. Receipts are then instantly available for approval by a manager or payroll clerk, and all reimbursements are applied to the following payroll check. Receipts can be recycled, since ProDBX keeps all receipts stored in the cloud – eliminating lost receipts or the need to store receipts for years to come.
How It Works
In the ProDBX app, take a picture of the receipt using a cell phone.
Enter required information for the transaction, such as a Job number.
Receipts are instantly sent to the ProDBX Payroll App for approval.
Company-card transactions are recorded, and reimbursement transactions are sent to each user’s next payroll check.
Images and all transaction data is kept securely in the ProDBX cloud for tax purposes.
Benefits
- No more lost receipts.
- No need to keep physical receipts for tax purposes.
- Instant submission of receipts.
- Easily track expenses per job, order, customer, division, location, and user.
Restrict users from having access to the database unless they are clocked in.
Seamless timecard integration with existing ProDBX users database.
Track time clocked in, break or lunch time, and clocked out time.
Job Costing: Time cards will be updated each time a user completes and begins a new job, recording time specifically to each job for precise job costing.
Review, add, and modify timecard transactions prior to authorizing for payroll.
Auto-calculate weekly overtime using your predetermined cutoff date, hours, and rate.
How It Works
- Designate a default percentage for each sales rep for the job total.
- Specify if your users are paid commission at time of order delivery, job completion, payment in full, or at any point during the work flow (based upon completion of any materials or labor item).
ProDBX Commissions will display all suggested payable commissions. Input the pre-calculated or new commission rate, and commissions will be authorized for payroll.
Features
- Separate commission out according to job or order.
- Designate a commission at completion of a project, at time of payment, or based upon completion at any point of any custom work order.
- All commissions are approved and modified prior to submitting for payroll.
Reporting
Using our review and report interface, easily locate and pay all payable work orders.
Split Payment
Easily split a work order payment between different users or members of a crew.
Direct Payments
Payments are sent directly to authorized payroll for employees, or are added as transactions for payments made to contractors or vendors.
Next app: Automation
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