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The Premier Software Solution for the Worlds Top HVAC Companies


The ProDBX HVAC Contractor Software takes the headache out of going through expenses, dealing with vendors, and everything else that goes into running your business. Our All-In-One HVAC Software saves you time and money, allowing you to focus on what you do best.

HVAC Project Management

Automated from start to finish.


Bullet Point ProDBX allows you to create custom sets you can build. These allow your sales reps to select from your full-range of options. When a set is added to an order or a job, ProDBX will automatically use all of your pre-designed settings to create a visually appealing price quoting engine for your sales reps.

Bullet Point Using ProDBX complex sets, your sales reps can build estimates in the field in a matter of seconds. Each pre-designed complex set is converted into a visual step-by-step menu, with all price and cost calculations made according to overall quantity.


Bullet Point Each work order can then be assigned individually, or by setting up default automatic assignments. Commissions, quantities, and expected due dates for each work order can also be updated easily at any time.

Bullet Point New work orders, such as a trip charge, can be added to any existing work order without the hassle of preparing separate addendums.

Bullet Point Progress payments, either based off a percentage of HVAC completion or a set dollar amount, can be setup to trigger at completion of specific phases or work orders.


Bullet Point Once a work order is assigned, foreman and even entire crews are notified immediately via text or email.

Bullet Point By using ProDBX, your crews can easily update their progress, create work order specific tasks and notes for other users, view their commission and pay, and take job-site photos using their phones or tablets which are automatically stored with that job’s documents.


Bullet Point Using the ProDBX Project Management Dashboard, easily view, track, and update all of your open HVAC jobs at a glance.

Bullet Point View each phase’s progress individually, reassign, and update work orders and due dates in one place.

Bullet Point Dashboards are also customized to fit your company’s needs, including color coding phases and work orders, or adding custom fields and other helpful information.

Customer Interface

Bullet Point With the ProDBX Customer Portal, customers can easily log in and follow along as their roof progresses.

Bullet Point All you need to do is specify what you would like your customers to view – including specific photos, drawings, invoices, progress payments, and due dates for different phases.

Bullet Point All items, including your before and after photos attached to your invoice, can also be sent directly to the customer or insurance company upon completion of a job.


Bullet Point As work orders are completed, all commissions flow directly into the ProDBX Payroll App.

Bullet Point Simply select the users and jobs to pay on, adjust any amounts if necessary, and submit. Piece rates can also be split between members of a crew, using set dollar amounts or percentages. Sales commissions, set up by user, can be triggered by completion of job, when a job is paid in full or upon the completion of a specific chosen phase.

Bullet Point ProDBX will even auto-calculate workers compensation where necessary, and send employee wages to your payroll company.

Bullet Point All commissions, payroll, and payroll overhead are recorded in ProDBX – providing you with true a true job cost of every HVAC project, down to the penny.

PROJECT MANAGEMENT Part of the all in one solution to growing your business. PLAY VIDEO

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HVAC Contractor Software Packages

Express Builder



Per User, Per Month
Minimum $250/month
Per User, Per Month
Minimum $500/month
Per User, Per Month
Minimum $750/month
Customized HVAC Service CRM
Concierge Setup
Unlimited Leads
Unlimited Customers
Unlimited Jobs
Unlimited Customer Service
Unlimited Training
HVAC Task Management
HVAC Service Email Templates
HVAC Service Calendars
GPS Tracking
Google Maps RoutingGoogle Maps Routing
Products and Materials
Point of Sale HVAC Service
Mobile Point of Sale
Express Accounting
Digital Proposals
DigiSign for HVAC Contracts
Sales Tax Reporting
Service Tracking
Accounts Receivables
Daily Backups
128 Bit Encryption128-bit Encryption Security
100% Cloud-Based

Estimating Tool for HVAC
Unlimited Projects
HVAC Commission Tracking
Work Order Payments
Employee Timecards
Express Project Management
Manage Vendors
Work Orders
Job Photos
Construction Schedules
Digital Contracts
Project Dashboard
Express Job Costing
Stock Sets
Drop-Ship Purchase Orders
All features of Builder, plus…

Built-In Bulk Marketing
HVAC Dispatch
  HVAC Contractor Software
Efficient Banking
Detailed Job Costing
Professional DigiForms
Lead Intake Forms
HVAC DigiDocs
SMS Texting
Text Templates
Short URLs
Unlimited Divisions
Unlimited Locations
Custom Sales Reports
Export/Download Data
Parent/Child Customers
Material Attributes
Accounting Assets
Customer Pricing Schemes
Cause/Effect Automation
DBX Check Printing
All features of Professional, plus…

Complete Business Software Consultation
Integrated Email
Phase Payments
Progress Payments
Accounts Payable
Full Inventory
Purchase Orders
Customer Assets
Online Review Generation
Visual Scheduler
Business Reputation Management
HVAC E-Commerce
HVAC Customer Portal
Custom Modules
Custom Query Engine
Data Posting
Vendor Receivables
Cash Forecasting
Warranty Billing
Custom Environments
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