Pool Construction Software

One Platform To Run Your Entire Pool Business

ProDBX is an all-in-one pool builder software that connects estimating, CRM, project management, and accounting in one system.

You get the pool industry’s best estimating and project management tools, plus exclusive distributor connections that provide live product pricing and availability for every job.

All-in-one Pool Builder Software

CRM

Lead Management Database

Estimating

Easily Estimate Any Pool Build

Project Management

Seamless Project Scheduling

Accounting

Integrated Costs and Payments

What customers say about ProDBX Pool Software

Bill Watson

★★★★★

"ProDBX has been a game changer for Presidential Pools. ProDBX has a phenomenal support team that has always been there for us at any time..."

Scott Waldo

★★★★★

"I have searched and searched for a program that can make things simple and decrease the amount of staff I need to run my business. With ProDBX I found this and more..."

Sam Pizzo

★★★★★

"Working with ProDBX has pulled all of our operations together, and we are continually seeing improvements in efficiencies with our lead and sales management process..."

Jime Harebottle

★★★★★

"We’re incredibly grateful for the time and expertise Jeff and the ProDBX team shared with us. The guys can’t stop talking about how helpful the experience was..."

Cristina Nikolov

★★★★★

"Love working with Candace, Brent, Jeff & the team at DBX. We've been building our DBX database over the year and they are always very helpful to our creative ideas!"

Bill Watson

★★★★★

"ProDBX has been a game changer for Presidential Pools. ProDBX has a phenomenal support team that has always been there for us at any time..."

Scott Waldo

★★★★★

"I have searched and searched for a program that can make things simple and decrease the amount of staff I need to run my business. With ProDBX I found this and more..."

Sam Pizzo

★★★★★

"Working with ProDBX has pulled all of our operations together, and we are continually seeing improvements in efficiencies with our lead and sales management process..."

Jime Harebottle

★★★★★

"We’re incredibly grateful for the time and expertise Jeff and the ProDBX team shared with us. The guys can’t stop talking about how helpful the experience was..."

Cristina Nikolov

★★★★★

"Love working with Candace, Brent, Jeff & the team at DBX. We've been building our DBX database over the year and they are always very helpful to our creative ideas!"

Bill Watson

★★★★★

"ProDBX has been a game changer for Presidential Pools. ProDBX has a phenomenal support team that has always been there for us at any time..."

Scott Waldo

★★★★★

"I have searched and searched for a program that can make things simple and decrease the amount of staff I need to run my business. With ProDBX I found this and more, as the program is a one-stop shop: price book, scheduling, CRM, accounting, service, and warranty."

Sam Pizzo

★★★★★

"Working with ProDBX has pulled all of our operations together, and we are continually seeing improvements in efficiencies with our lead and sales management process. We could not be happier with the support and knowledge of the DBX Team!”

Jime Harebottle

★★★★★

"We’re incredibly grateful for the time and expertise Jeff and the ProDBX team shared with us. The guys can’t stop talking about how helpful the experience was—they bring it up almost daily. It’s clear we’re in good hands with ProDBX."

Cristina Nikolov

★★★★★

Love working with Candace, Brent, Jeff & the team at DBX. We have been building our DBX database over the year and they are always very helpful to our creative ideas to making things work for us!

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What features does ProDBX have for Pool Builders?

CRM

Manage Pool Leads

One database for your entire pool business

Easily manage leads

Email or text from DBX

Detailed calendar appointments

Customizable interface

Digital documents

Internal tasks

Estimating

Accurate Quotes

Advanced estimating for your complex pools

Integrated point of sale (POS)

Custom calculations

Complete pricebook estimating

Services / materials database

Digital quotes with e-signing

Live distributor pricing

pool builder project management

Project Management

Detailed Scheduling

See all your job progress in one clear view

Phase-based scheduling

Assign items to vendors

Assign items to employees

Full PO System

Simple dashboard view

Automations

Accounting

Track Costs

Take payments and track costs for pool builds

Accounts payable tracking

Accounts receivable tracking

Take payments in DBX

QuickBooks® Integration

Gross payroll and commissions

Dual pricing for credit card fees

Proud partner of United Aqua Group

united aqua group logo

QuickBooks Integration

Sync jobs. Make your accountant happy.

How Top Pool Companies Use ProDBX

Automate Your Follow Ups

Build simple or robust automations that can:

  • Notify Customers a payment is due
  • Remind sales reps to follow up leads
  • Inform PMs that a phase is complete
  • Send customer satisfaction surveys

Go Paperless with Digidocs

Never lose track of paperwork again by going completely digital:

  • Request e-signatures from clients
  • Auto-populate information in docs
  • Avoid hopping between software
  • Information is readily available for all

Build a Pricebook

Ditch Excel an upgrade your pricing system:

  • Integrates directly with forms
  • Integrates directly with scheduling
  • Automatically lists progress payments
  • Send quotes out in minutes

Exclusive Pool Builder Features

DistributorConnect

Live pricing from over 1000 distributors across the US

See Distributors >

Starter Templates

Get a fully-built pricebook and working forms on signup

See Templates >

FAQs about ProDBX Pool Builder Software

Yes, ProDBX offers a robust CRM with automated follow ups to help pool contractors manage pool leads. The CRM also offers milestones to manage your sales pipeline, as well as integrated two-way texting.

Yes, ProDBX has a robust project management feature tailored to the pool industry. Pool Professionals can keep track of swimming pool construction progress by each phase, assign work order to sub contractors, and much more!

ProDBX’s estimating tool allows pool builders to create accurate quotes quickly, including materials, labor, and markup, while automatically syncing with project management and accounting features.

Yes. ProDBX’s project management features let you track schedules, assign tasks, store photos and documents, and monitor progress across all your pool construction projects in real time.

Yes. ProDBX is fully cloud-based, so you and your team can view estimates, project details, and reports from any device—office or jobsite.

Yes. ProDBX allows you to upload PDFs, contracts, and project photos so your team has all project details in one place.

Yes. You can track custom options, upgrades, and add-ons for each project, ensuring accurate estimates and billing.

Absolutely. It calculates labor, materials, and overhead for each pool project, giving you real-time profit insights.

Pool
Contractor
Software
 Book A Demo The only true, all-in-one software suite for Pool Contractors. From Scheduling and Estimating, to Project Management and Accounting. EVERYTHING YOU NEED. ALL IN ONE PLACE. Request Info

Find out how the only true enterprise pool construction software solution can revolutionize your business today.

Top Features

Schedule a Personal Demo
business man using pool construction software

Pool Contractor DistributorConnect by Pro DBX

NOW AVAILABLE!  Instantly connect with more than 100 distributors in the US!

  • Live Updated Pricing
  • Live Branch Inventory and Availability
  • Browse and Compare Catalogs
  • View and Download Order History
  • Pool builder software that integrates directly with your major suppliers
MORE INFO

ProDBX is an all-in-one pool builder software solution designed for Pool Contractors

Automate your business and simplify your day-to-day by eliminating the need for multiple software platforms

CRM

Connect your website contact form to DBX to truly manage all of your leads in one place. No more paper trails and getting lost in random Word Documents.

Estimating

Upload your individual products and services into our specialized estimating tool to create deadly-accurate estimates and contract prices. Organize them into reusable templates for increased estimating speed.

Pool Construction Management

Manage the construction process from a sold contract all the way to the final walk through via our pool construction project management tool.

customers page in DBX pool construction software
Reviewer Photo

Steve Fournier

Splash Zone Pools – Stafford, TX

“I have been in the Inground Swimming Pool Industry for 24 years in Houston, back with price list on a piece of paper and you check a box with price and totaled the boxes with a calculator and then added your profit margin, and then hopefully sold the pool.

So, when ProDBX software came around 12 years ago, like most old pool guys I was not into change but after much persuasion by Scott Waldo, the owner of the Pool Company, I started using it. After working with it for a while I can’t see how the industry ever worked with out it, and I still use it everyday after all these years. The Technical Support is the best out of any business that I deal with in the Pool Industry and in my Personal life. ”

Discover even more features that you will love about our pool contractor software

Digital Documents

Create custom digital documents and contracts to use for your business.

You can fill them out on any device, send them via email, or print them out. Bring your digital signing under one roof.

Work Orders / Purchase Orders

Create purchase orders directly in DBX. You can use them to keep track of your costs with subcontractors and vendors.

Also, email POs directly to subcontractors from DBX.

Automations

Send emails, create tasks, or even update customer information based on other events being completed.

Used for everything from drip campaigns to internal notifications

Integrated Email

Sync your work email to DBX and send messages directly from our system.

Replies and sent emails show up in your work email account so that you never miss a communication.

Reputation Management

Proactively manage what customers say about your business.

Direct happy customers to leave a Google review while directing disgruntled customers to a different page.

Accounting & Banking

DBX has a full accounting & banking feature that enables you to perform accurate job costing.

Create accurate P&L reports based on job types and see true gross margin on a per-job basis. Get more insights than ever before!

Let’s Get in Touch!

Curious about our sign up process? Learn more about it looks like to onboard with ProDBX Pool Construction Software

leads managed by software

Automated Lead Management

Whether your leads arrive with our seamless website forms, or automatically through our API – DBX gives you full control of making assignments to your Sales Team, and communicating via Email or Text Message.

Pool Builder CRM

Your leads easily flow through the sales process using customizable Milestones – complete with Automation to help you convert more Customers.  Customize our included Email and Text Message templates to automate communication and close more deals.

client communication
estimating new pool

Estimator + PriceBook

With the most advanced Price Book on the market for Pool Builders, DBX’s fully customizable Estimator Tool lets your Sales Team instantly configure and spec out your customer’s dreams right in front of them.  Pricing is instantly generated based off of margins and take-off calculations that you pre-configure.

Digital Contracts & Documents

After dynamically building out their custom pool using our Estimator, all your required documentation is automatically generated and available digitally for your Customer.  Upon approval, Customers can then review, complete, and DigiSign any documentation you require.

digital contracts
purchase orders

Fulfillment

Based off all of the information in the Contract, DBX Pool Contractor has complete fulfillment capabilities.  Product items can be pulled from an internal your inventory database, or purchase Orders are created and sent directly to your vendors.  Labor items are fulfilled via Work Orders, which are sent directly to vendors or internal crews.

Project Management

Using our Project Management Dashboard, easily view, track, and update all of your open jobs at a glance.  View the progress of each Phase – and assign, schedule, and complete each step individually.  Filter and search easily, place jobs on hold, and create Go-Backs and additional work orders as needed.  Everything is at your fingertips – and built specifically for Pool Contractors!

project management dashboard
progress payment report

Integrated Progress Payments

Base your customer payment schedule to create Progress Payments at percentage intervals, or after certain phases have been completed.  ProDBX also integrates with Authorize.NET for seamless payments within the software – or from a customer’s digital contract.

The Premier Software Solution for the Worlds Top Pool Builders

See Availability

PROJECT MANAGEMENT Part of the all in one solution to growing your business. PLAY VIDEO

Pool Building Apps

Our Pool Contractor Software Packages come with select and specified apps that are geared towards Pool Contractor works. But we also understand that your business is unique.

And so, to offer a competitive advantage in your field, we customize these apps to your heart’s desire and satisfy any unique tastes you may have. At DBX, we don’t believe in working with apps from multiple companies that make matters more complicated. We believe in an all-in-one solution.

Schedule your free, no-obligation demo today!

Digital Pool Estimates Create Estimates faster and easier. Instantly create custom estimates from the office or the customers house. Automatically calculate material and labor pricing. Easily customize with various labor and attributes of material. Pool Project Management Better management, less effort. Automatically assign work orders to contractors and employees with this Pool Contractor Software app. Users will receive notifications and update progress online. Fulfill materials and create purchase orders from multiple vendors for true cost containment. Customizable CRM All at your fingertips. Easily manage your entire lead and client database in one simple integrated application, built for pool contractors, and customized specifically for your business. Automated and easy communication with customers via text, email, etc. Comissions, Timecards,
& Payroll Track payments with ease. Track hourly employees with digital timecards. Pay piece-rate employees and contractors as work orders are completed. Schedule commission payments for sales reps based off phase or project completion. Job Costing &
Integrated Accounting Make Accounting easier. Download bank and credit transactions, input reoccurring events, and automate bank reconciliations. Full set of customizable accounting reports for true job costing. Reporting by division, location, timeframe, etc. Online Reviews
& Reputation Establish your credibility. Receive true customer feedback based off unlimited customizable surveys. Filter feedback through our client reputation filter, and build reviews on Google, Yelp, Angie’s List, etc. Receive instant notifications of any feedback. Integrated Email Lead
& Marketing Acquisition Optimize your Emailing. Quickly add and manage your clients in one simple location through our advanced CRM. Email Marketing has never been more simple and effective. GPS Routing, Calendars
& Dispatch Track, schedule, and route better. Advanced routing using Google Maps for efficient use of time and resources. Easily keep track of multiple crews and contractors using their GPS location. Manage simultaneous user, crew, and group calendars. Select an App Digital Pool Estimating CRM Software Payroll Software

For more details regarding our Pool Contractor Software apps, check out our Apps page!

Contact Us for Questions or More Information!

From the Job Signed contracts are automatically stored under the client’s account and can be obtained through mobile and directly emailed. Digital Documents Accept Mobile Payments Payment is taken through the mobile processing platform and the team is alerted for the next steps in the job. Automated Processes Through automated processes, Purchase Orders and Work orders are created using your stock items from the bid to be sent to your yard or outside vendor. Digital Estimates Create instant Digital Estimates on the spot after surveying the job or project. NEXT FROM THE OFFICE Automated Alerts Through automated alerts, clients can receive text reminders that your team will be dropping by to work on their job. Payroll Payments are sent to the payroll system. Where necessary, workers’ compensation is prorated and divided among completed jobs. Job Costing True job costing can be calculated using all relative and prorated materials, as well as labor and costs. Digital Scheduling Work orders can be placed in routes and on custom calendar for easy scheduling and dispatch, along with tracking through GPS. PREVIOUS From the Job From the Office
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